Sponsorship Opportunites – 8th World Congress

Sponsorship can be obtained by purchasing combinations of the various sponsorship opportunities listed on the below Sponsorship opportunities. When your purchase reaches the minimum levels shown below, you will receive the additional benefits shown:

A. PLATINUM SPONSOR (€ 70.000 and above)

The Platinum Sponsor (1 sponsor) can participate with the following Sponsorship package:

  • Acknowledgement on all printed congress material as Platinum Sponsor of the Congres
  • First right to select Hands-On Workshop
  • Complimentary Exhibition space 18 m2 (1st priority in the space selection)
  • Six (6) complimentary congress registrations, including:
    → Six (6) congress materials
    → Six (6) Coffee breaks
    → Six (6) complimentary Opening Ceremony & Welcome Reception Invitations
  • 1 Promotional Leaflet in the Congress bag
  • Back cover Advertisement in the Preliminary & in the Final Programme of the Congress
  • Link from the Congress website to your Company’s Website

B. GOLD SPONSORS (€ 40.000 and above)

The Gold Sponsors (maximum 2 sponsors) can participate with the following Sponsorship package:

  • Acknowledgement on all printed congress material as Platinum Sponsor of the Congres
  • Right to arrange Hands-On Workshop
  • Complimentary Exhibition space 12 m2 (2nd & 3rd priority respectively in the space selection)
  • Four (4) complimentary congress registrations, including:
    → Four (4) congress materials
    → Four (4) Coffee breaks
    → Four (4) complimentary Opening Ceremony & Welcome Reception Invitations
  • 1 Promotional Leaflet in the Congress bag
  • Advertisement in the inside page of the Preliminary & in the Final Programme of the Congress
  • The Sponsor’s name will appear on the Final Programme of the Congress and on the Congress Website with a link to your Company’s Website

C. SILVER SPONSORS (€ 30.000 and above)

The Silver Sponsors (maximum 3 sponsors) can participate with the following Sponsorship package:

  • Complimentary exhibition space 12 m²
  • Two (2) complimentary congress registrations, including:
    → Two (2) Coffee breaks
    → Two (2)Congress material
    → Two (2) complimentary Opening Ceremony & Welcome Reception Invitation
  • 1 Promotional Leaflet in the Congress bag
  • Advertisement in the inside page of the Final Programme of the Congress
  • The Sponsor’s name will appear on the Final Programme of the Congress and on the Congress
  • Website with a link to your Company’s Website

SPONSORING ITEMS

1. HANDS-On PRE-CONGRESS WORKSHOP

The Organizing Committee may include in the Scientific Programme the possibility of organizing half-day hands-on Workshops.

Sponsorship cost per Workshop: € 35.000

The above cost includes:

  • Hall rental expenses, audiovisual equipment, technician, insertion of the Workshop invitation in the Congress bag.

2. TRAVEL/ ACCOMMODATION EXPENSES OF FOREIGN INVITED SPEAKERS

Sponsorship of foreign invited speakers includes travel and accommodation expenses for the days of the Congress as well as their participation to the social events of the Congress.
The Sponsor’s name will appear on the Final Programme of the Congress

Sponsorship cost:
€ 2.000 per person, in economy class trip for speakers from Europe
€ 3.000 per person, in business class trip for speakers from Europe
€ 6.000 per person, in business class trip for speakers from the U.S.A.

3. LEAFLET INSERTION

The Company has the right to deliver to the Congress Secretariat, 20 days before the Congress, the advertising leaflet (1.500 copies) which will be inserted inside the participant’s Congress bag.
The Sponsor’s name will appear on the Final Programme of the Congress

Sponsorship cost per leaflet: € 2.000

4. INTERNET CORNER

The INTERNET CORNER will include 5 PC monitors located in a prominent point, in the exhibition area, at the disposal of all participants.
The Sponsor’s name will appear on the Final Programme of the Congress and on the PC’s deskop.

Sponsorship cost : €  6.000

5. COFFEE BREAKS

Coffee, tea, refreshments and cookies will be offered during the Congress, free of charge to the Congress participants, in the exhibition area. The name of the Company (in capital letters) will be placed on the coffee stations.
The Sponsor’s name will appear on the Final Programme of the Congress

Sponsorship cost: € 10.000 per coffee break

6. LANYARDS & BADGE HOLDERS

The Sponsor’s logotype will be printed on the lanyards.  The Organizing Committee’s opinion should be taken into account before the final order. The estimated number of lanyards and badge holders is 1.500 pieces.
The Sponsor’s name will appear on the Final Programme of the Congress

Sponsorship cost: € 4.000

7. PENS & PADS

The Sponsor’s logotype will be printed on the pens & pads.  The estimated number of pens and pads is 1.500 pieces.
The Sponsor’s name will appear on the Final Programme of the Congress

Sponsorship cost: € 4.000

8. CONGRESS BAGS

The Sponsor’s logotype will be printed on the bag. The bag should be elegant, strong and big enough to contain the Congress material. The Congress name will also be printed on the bag. The Organizing Committee’s opinion should be taken into account before the final order. The estimated number of bags is 1.500 pieces.
The Sponsor’s name will appear on the Final Programme of the Congress

Sponsorship cost: € 20.000

9. ABSTRACT CD

The Sponsor’s logotype will be printed on the CD cover. The sponsor can add a single digital file (a short video, PowerPoint of text file) on CD for promotional purposes. The estimated number of CD’s is 1.500 pieces.
The Sponsor’s name will appear on the Final Programme of the Congress

Sponsorship cost: € 15.000

10. ADVERTISEMENT IN THE PRELIMINARY & FINAL PROGRAMME

The Preliminary Programme (dimensions: 17 cm width X 24 cm high), will be printed and mailed to 10.000 recipients.

Limited pages of the Final Programme (dimensions: 17 X 24), will be at the disposal of sponsors to advertise and promote their products. The Final Programme will be printed in 1.500 copies and will be distributed to all Congress participants.

The Sponsor’s name will appear on the printed material of the Congress (graphics to be provided by Company).

Sponsorship cost:
€ 3.500 back cover page
€ 3.000 inside back cover page
€ 3.000 inside cover page
€ 2.000 inside page

11. PROMOTIONAL POSTERS

The Sponsor’s Company (maximum 2 sponsors) will appear on 2 Promotional Posters at the Congress. The Sponsor must send electronically the full name and Company logotype, to the Congress Secretariat till June 02, 2008.
The Sponsor’s name will appear on the Final Programme of the Congress.

Sponsorship cost : € 4.000

12. PROGRAMME AT A GLANCE

Program at A Glance, single page, printed in both sides, four colored, will be printed in 2.000 copies and distributed to all registered participants on site.
Sponsor’s name will be announced on the Program at A Glance and Final Program as well.

Sponsorship cost : € 3.000

13. EXHIBITION

The Exhibition will take place in Hall Terpsichore D, & Erato A+B+C of the Athens Hilton Hotel.
Booth installation will take place on October 6, 2008 after 17.00 a.m.

Cost per square metre (m²) : € 500

For PUBLISHERS: Cost per square metre (m²) : € 300

The above cost includes:

  • Exhibition space, 1 table, 2 chairs, night security, electrical current supply up to 500 Watt
  • Coffee breaks and lunches for two persons per company, Opening Ceremony invitation & Congress Material

The Sponsor’s name will appear on the Final Programme of the Congress

Notes:

  • Booth construction is not included.
  • In case you will require more electrical current supply, please contact the Congress Secretariat.
  • The Cost of extra supply is: € 40 per 500 extra Watt

IMPORTANT GENERAL NOTES:

  • Above rates do not include 19% VAT (except from sponsorship of coffee breaks/ dinners)
  • 50% of the Total Sponsorship fee should reach the Congress Secretariat in order to confirm your sponsorship and full settlement before the Congress

Contact: www.ifea2010-athens.com

President-Elect Report – 2009

In the past, the president-elect has had a brief rest between a busy stretch as secretary and before the presidency.  That was not the case this year. This year our IFEA web site was corrupted by a virus.  Many of you are aware of this.  This virus threatened not only our website but it threatened to attack the host server sponsored by Sybron Endo.  A considerable amount of time and talent was spent by Sybon’s IT personnel to resolve this problem and prevent the destruction of our web site and more importantly their server.  We shut the IFEA website down to prevent the spread of this virus to anyone who visited the site.

Our Website has been completely rebuilt and updating is currently under way.  Thank you all for your patience while we completed the process.  We will now be able to update this site ourselves without having to go through Sybron.  They will still sponsor this at no cost to us.  Thank you Sybron Endo.

Now to make this our most useful means of communication, I ask that you send me your country reports  as MS Word text files and JPEG photo files.  These can be imported directly to the web site.  The official language of IFEA is English, so please use it.  We can also place your report in your own language, if you so desire to send it that way as well.  Please send these to IFEAnewinfo@aol.com.

Since we do all our banking in the state of Illinois, I assist our treasurer Patrick Bogarts with the deposit of our dues and move our funds into interest bearing accounts.  We also continue to look at methods to make the process of dues payment easier and less time consuming.

Our income from the World Congress in Canada produced enough income that it was necessary for us to file a Federal tax return with no tax due because of our not for profit status.

I look forward to working with the organizing committee from Greece as we prepare for our 8th World Congress and invite you all to Athens October 9-12, 2010.

It has been a pleasure working with Tony, Cal, Patrick and Paul though out the past year.

Respectfully submitted,

Joseph D. Maggio

IFEA Annual General Meeting – 10am, April 30, 2009

Gaylord Palms Resort, Orlando FL

Meeting was called to order by Pres. Hoskinson at 10:10am with 23 members, representing 13 countries present.

Minutes of the AGM held on Aug. 2008 in Vancouver Canada were approved as circulated 90 days prior to the current meeting. (Canada; Australia)

The report of President Hoskinson reflecting the activities of his office during the past year was read (Appendix 1) and accepted. (France; Mexico). The report highlighted the changes made in the IFEA ByLaws to make the Association more efficient, more responsive, and more inclusive.

The report of Vice President Maggio reflecting on the activities of his office during the past year was read (Appendix 2) and accepted. (Greece; Spain) The report highlighted the difficulties encountered with the web site during the past year and the restructuring that followed to make it more user-friendly and independent of the web site sponsor, Sybron Dental.

The report of Secretary Torneck reflecting on the activities of his office during the past year was read (Appendix 3) and accepted (Greece; Australia).  The report highlighted the difficulties encountered by the office of the Secretary in keeping the member contact information current and correspondence with  Guatemal, Ukraine, Brazil, and Russia regaring membership in IFEA.  As a result of that correspondence documents necessary for membership were received from Guatemala and Ukraine. Discussions with Brazil and Russia continue and just 3 days prior to is meeting the Secretary was informed that the newly constituted SBE of Brazil will be holding an inaugural meeting on October 29 at which time it will present to IFEA the documents required for IFEA membership. Motions included in the report of the Secretary were the acquisition of a corporate credit card to be held by the Treasurer to cover expenses incurred by IFEA during non-Congress years, the creation of hyperlinks to member country web sites that could be updated by the member country when changes of Executive occur, and the extension of the role of the Regent assure that contact information and activities of the member countries reach the office of the Secretary in a timely manner. The Secretary was also informed of the intention of the Philippines to withdraw from membership due to economic difficulties. The Executive decided to withhold acceptance of the resignation until the has been further dialogue with the Executive of the EAP.

The report of Treasurer Bogaerts reflecting on the financial status of IFEA at the end of the current year was read (Appendix 4) and accepted (France; Canada). The report highlighted the difficulties and costs encountered by the office of Treasurer in processing dues payments during the past year and the favourable balance that his due diligence has produced> Motions included in his report was the availability of funds to sponsor additional educational support for 1 or more acceptable candidates and a modest increase in dues for 2010 to $350US.

Regrets and no reports were submitted by Regents from Africa (Sidley) and Asia (Vizcarra).

N. American Regent (Dorn) reported on the activities of the member countries in his region highlighting the future AGM’s of Mexico on May 2009, Canada August 27, 2009, and the USA April 14, 2010. The fall meeting of the AAE has been scheduled on October 29, 2009 in Cancun MX.

European Regent (Ricci) reported on activities in Europe in particular the events associated with the directors attempt to gain support for the establishment of the IAE. Due to lack of ground roots support however moves in that direction have been curtailed and at least for the short term no further attempts seem likely. The next meeting of the ESE has been scheduled for Sept. 24-26, 2009 in Edinburgh UK.

Oceania Regent (Wotzke) reported on the activities of the ASE and the NZSE in particular their inaugural conference the Trans-Tasman Endodontic Conference held in Tasmania on November 22, 2008.The conference drew 400 delegates and was considered a scientific and organizational success. The second conference is scheduled for Christchurch NZ November 4-6, 2010. In March 2008 the ASE hosted a pre Conference course in Perth Australia.

Education Chair (Abbott) reported that the candidate supported by funds from our Educational Grant has now returned to Fiji and is teaching Endodontics in the Undergraduate Program.

Research Chair (Rotstein) was not present but the Assembly was informed that funds had been sent to the last recipient of the IFEA Research Award Dr. Amir Azarpazhooh.

The Chair of the 8th World Congress (Panopoulos) to be held in Athens October 6-9, 2010 reported that the venue will be the Hilton Hotel in downtown Athens. Progress be being made to finalize the list of Plenary Speakers and e-mails to the member countries will be sent shortly to announce their Country Speaker. The Congress will be promoted at the current AAE Meeting and the next to be held in San Diego. The Congress is partnered with the Hellenic Society of Endodontics.

The Chair of the 9th World Congress (Suda) to be held in Tokyo submitted a report announcing the date of the Congress as May 23rd to 26th, 2013 in partnership with the Japan Endodontic Association. The venue will be Tokyo International Forum. Information re the Congress will appear shortly on the JEA web site.

The amended By-Laws which had been sent in a timely manner to all member countries were presented for acceptance by the Assembly (Canada: France) and as there had been no submitted objections or suggestions for change, was unanimously passed on the floor. Changes introduced into the By-Laws will take effect immediately.

The Web Site Report was included in the Report of the President Elect and suggestions made from the floor to improve its appearance, its link-up with member web sites, and the posting of a calendar of the meetings of all member countries will be introduced at the earliest possible time.

Due to lack of interest by member countries the speaker-list currently appearing on the web site will be removed and not re-introduced unless requested so by a majority of members at a future meeting.

The credentials for membership of the Asociacion Guatemalteca de Endodoncia were presented to the Assembly (Australia: France) and unanimously accepted.

The credentials for membership of the Ukrainian Endodontic Association were presented to the Assembly (Mexico: Spain) and unanimously accepted.

The date of the next AGM of IFEA was scheduled for October 7, 2010 in Athens, Greece.

The meeting was adjourned at 11:22am.

IFEA General Assembly, Friday April 11, 2008

Gazebo Room, Pan Pacific Hotel, Vancouver, Canada

Meeting called to order by President Hoskinson at 10:15 am. After some delay a quorum was present.  Minutes of 2007 General Assembly Meeting accepted without change or alteration.

President reported that proposals were being formulated to revise the By-Laws (see below) He also reported that meeting held with the proposed IAE group on April 10 made some modest progress in addressing disagreements between the groups.   Prior to adjournment it was agreed that the ESE representative, Gunnar Bergenholtz, would make a proposal to the ESE  to invite all ESE countries to join IFEA to have voting privileges and that ESE collectively could have representation at IFEA Board of Directors meetings as an observer without voting privileges.  Dr. Bergenholtz would also propose for approval a joint IFEA/ESE undertaking sponsored by ESE to identify research priorities in Endodontics.

President-elect Maggio reported on progress being made in the Web Site update and plans to have hyperlink to web pages of component organizations to facilitate future changes in their executive boards.

Secretary Torneck reported on progress made to update information on organization contacts and on plans to issue invitations to membership to several countries that are not yet IFEA members.

Treasurer Bogaerts reported balance of treasury as of January 31, 2008 as $13980.62 with pending expenses of $17701.03.  The 2009 dues to be increased to $350.00 to address increase in costs of conducting IFEA business.

Regent reports received from Oceana (Wotzke- new regent welcomed by President on behalf of Board of Directors); North America (Dorn) and Europe (Ricci).  Apologies had been received from Asia (Vizcarra) and Africa (Sidley)

Request for Education Grant of $8,000.00 to support 1 year endodontic training of a full-time endodontic educator, Dr.Arpana Devi from Fiji. Approved.  Dr  Devi to be trained at the University of Western Australia and to return to  Fiji to teach endodontics to undergraduate dental students.

Research Chairman Dr. Rotstein reported Dr. Amir Azarpazhooh of University of Toronto was recipient of $4,000.00 Research Award.

Report from Terry Farmakis, representative appointed by Chair Panopoulos, on progress made in development of 8th World Endodontic Congress in Athens in 2010.

President Hoskinson reported on correspondence received from Professor Suda that date of the World Endodontic Congress to be held in Tokyo was May 2013. This date was in conflict with scheduled date of AAE meeting to be held in Hawaii that year.  A request will be made to the JEA to make sure that they were aware of the date of the AAE Annual Meeting and to consider moving our Congress to late summer.

As part of re-organization discussed at BOD meeting, a proposal will be made to alter Bylaws and Constitution to appoint Treasurer as a voting member of the Board of Directors and to investigate possibility of establishing a world bank as official bank of IFEA to facilitate dues payments and reduce currency transfer costs..
Proposed that the term of office for Board of Directors be changed to 2 years (currently 3).  Proposed that time of notification for changes to Constitution and By-Laws be changed to 60days (currently120) days) if the proposal comes from a member organization.  Proposed that Regents appointed by continental organizations be re-elected every 2 years.

Prior to adjournment it was agreed that the ESE representative, Gunnar Bergenholtz would make a proposal to the ESE to invite all ESE countries to join IFEA to have voting privileges and that the ESE collectively could have representation at IFEA Board of Directors meetings as an observer without voting privileges.

Next Annual General Meeting scheduled for Orlando, Florida, April 29 – May 2, 2009 in concert with the AAE Annual Session. Date and time to be advised.

Meeting adjourned at 11:25 a.m.